Every day, B2B companies receive countless inquiries — emails with product lists, Excel sheets with item numbers, PDFs with detailed specifications. And each time, the same manual process starts: find the customer, check all prices, calculate discounts, create a quote.
It takes time. And meanwhile, the customer is waiting — but maybe not for long. Because your competitor’s quote might land in their inbox first.
What if proposals could be generated automatically?
Imagine customer inquiries being processed the moment they arrive. The system automatically finds the right prices, applies customer-specific conditions, and sends back a professional quote — in under a minute.
How our AI model works
Intelligent detection
The system automatically detects quote requests from email, web forms, or portals. Product numbers, quantities, and preferences are extracted accurately — even from unstructured messages.
Smart pricing
Based on customer history, agreed prices, and volume discounts, the correct price is calculated automatically. Special terms like exclusive discounts or bundled packages are handled without manual input.
Instant proposal generation
A complete proposal is created in your existing format. If everything checks out, you can send it directly to the customer. For more delicate cases, your team can step in.
Win more orders with AI-powered proposal writing
From hours to minutes
For companies handling hundreds of inquiries, this means freeing up substantial resources.
Consistent and error-free
Our AI ensures every proposal follows your business rules — no typos, outdated prices, or missed discounts.
Win more deals
Customers often choose the supplier who responds first. When your quotes arrive before your competitors’, your conversion rate increases.
Scalable growth
The system scales automatically without adding headcount for proposal writing. Your team can focus on complex customer relationships instead of routine tasks.
Our AI adapts to your business
Our AI model learns your specific business logic and continuously adjusts. It handles:
- Key accounts with individual pricing agreements
- Products with variants and add-ons
- Geographically differentiated pricing
- Volume-based discount structures
- Bundle offers and promotional products
See how AI works in practice
Successful implementation starts with identifying your bottleneck. Is it volume, complexity, or speed?
The AI model is deployed gradually — for example, starting with simple high-volume inquiries, then moving to more complex scenarios. Your team builds confidence, and we continuously optimize based on your usage and feedback.
The result is a proposal writing process that works for you around the clock, never tires, and consistently delivers the quality that strengthens your competitive edge.
Want to see how AI can transform your quoting process?
Contact Alpha Solutions for a discussion on how intelligent automation can create value in your organization.
ROLAND VILLEMOES
CTO
